Kitchen exhaust hood cleaning

Hood cleaning software built for the overnight shift.

Recurring schedules set by NFPA 96 cooking volume, a schedule board that keeps an overnight shift on one workday, and a service report your techs fill in on the roof, with photos and the customer's signature. CrewHub360 handles the office side so your crew can get the kitchen clean before morning prep.

Start your 14-day free trial Read the FAQ
Built for

Hood cleaning companies running night crews

Kitchen exhaust cleaning for single restaurants, restaurant groups with many locations, and institutional kitchens like schools, hospitals and churches. Hoods, filters, ductwork and rooftop fans, cleaned while the kitchen is closed. CrewHub360 keeps the schedule, the paperwork and the billing straight.

Restaurant accounts Restaurant groups Schools, hospitals & churches

Recurring schedules that follow NFPA 96

NFPA 96 ties how often a kitchen exhaust system needs attention to how hard the kitchen cooks. Solid-fuel cooking is monthly. High-volume kitchens, such as 24-hour, charbroiling or wok cooking, are quarterly. Moderate volume is every six months, and low-volume kitchens, such as churches, day camps or seasonal businesses, are once a year.

Set the frequency once per account and CrewHub360 creates the visits ahead of time, reminds the customer before each one, and can invoice every visit automatically. No more digging through a spreadsheet to see who is due this month.

  • Monthly, quarterly, every six months or yearly, set per account
  • Visits created ahead of time, so the schedule is already filled in
  • A reminder to the customer before each visit
  • Each visit invoiced automatically if you want it to be
CrewHub360 schedule with recurring visits laid out across the week
Recurring visits, scheduled automatically

Built for night crews

Hood cleaning starts after the last order goes out. Set your operating hours, say 8 PM to 8 AM, and a shift that runs past midnight stays one workday on the schedule board instead of being split across two calendar days. Drag visits onto crews on the dispatch board and put each night's stops in route order by geography.

Each location keeps its own door or lockbox code and after-hours entry notes, like the alarm, the key and which door to use, so the crew gets in without calling the owner at 2 AM.

  • Operating hours that run past midnight, kept as one workday
  • Drag-and-drop scheduling on the dispatch board
  • Each night's stops put in route order by geography
  • Lockbox code and entry notes for every location, on the tech's phone
CrewHub360 dispatch board showing unassigned jobs and each technician's schedule
One board for the whole night's work

The service report your customer (and the fire inspector) asks for

Techs fill in a hood cleaning service report on their phone: the condition of the hoods, filters, fan and ductwork when they arrive, the grease level (light, medium, heavy or extreme), what they checked before leaving, any areas they couldn't reach, and their recommendations. They take before and after photos on the same visit and get the customer's signature, or mark that no one was available to sign when the kitchen is empty.

It works with no signal on the roof or in the basement and syncs later. The finished report becomes a PDF with your logo that you can email or text to the customer, and it shows up in their online portal, so the manager can pull it up when the fire inspector or insurer asks. Accounts that choose Hood Cleaning at signup start with this report ready to use, plus a hood cleaning price list and fields like number of hoods, fan type, roof access and cooking volume.

  • Check-in condition, grease level, check-out items and recommendations
  • Before and after photos plus the customer's signature
  • Works with no signal and syncs later
  • A PDF with your logo, emailed, texted, or opened in the customer portal
The CrewHub360 mobile app showing a checklist for a visit

Restaurant groups, invoices and getting paid

A restaurant group is one customer with many locations, and each location keeps its own address, notes and service history. Invoice right from the job when the work is done. Customers pay online by card or bank transfer in their portal through Stripe, and the money goes to your own Stripe account; a 0.5% CrewHub360 platform fee applies in addition to Stripe's standard processing. Invoices and payments sync to QuickBooks Online or Zoho Books.

  • One customer, many locations, each with its own history
  • Invoices built from the job
  • Card or bank transfer payments in the customer portal
  • Invoices and payments sync to QuickBooks Online or Zoho Books
CrewHub360 invoice detail with line items and totals
Invoice from the job, get paid online
Features that matter most

For hood cleaning companies

Scheduling & dispatch

Recurring visits, drag-and-drop dispatch and route order by geography, all on one board.

Learn more →

Offline mobile app

Reports, photos and signatures captured without signal, synced when the tech is back in range.

Learn more →

Client Hub portal

Customers open their service reports and pay invoices online, with no password to remember.

Learn more →
FAQ

Hood cleaning software: common questions

Does it schedule hood cleanings by NFPA 96 frequency?

Yes. Set each account's frequency once: monthly for solid-fuel cooking, quarterly for high-volume kitchens such as 24-hour, charbroiling or wok cooking, every six months for moderate volume, and once a year for low-volume kitchens such as churches, day camps or seasonal businesses. CrewHub360 creates the visits ahead of time, reminds the customer before each one, and can invoice each visit automatically.

Does the schedule handle a night shift that runs past midnight?

Yes. Set your operating hours, for example 8 PM to 8 AM, and the schedule board treats the whole shift as one workday. A 1 AM cleaning stays on the same board as the 10 PM one instead of landing on the next calendar day.

Can I give the customer a signed service report?

Yes. Your tech fills in a hood cleaning service report on the phone: the condition of the hoods, filters, fan and ductwork, the grease level, areas that couldn't be reached, recommendations, and the customer's signature, or a note that no one was available to sign. Before and after photos are taken on the same visit. The report becomes a PDF with your logo that you can email or text to the customer, and it stays in their online portal so the manager can show it to a fire inspector or insurer.

Does the app work on a roof with no signal?

Yes. The CrewHub360 Field app works offline. The service report, photos and signature save on the phone and sync once the tech has signal again.

Can I manage a restaurant group with many locations under one customer?

Yes. One customer can have many locations, each with its own address, notes and service history. Invoice from each job, and the customer can pay online by card or bank transfer.

Is there a free trial?

Yes. 14 days with full access, and no credit card needed. Choose Hood Cleaning when you sign up and your account starts with the hood cleaning service report, a hood cleaning price list, and fields like number of hoods, fan type, roof access and cooking volume.

Try hood cleaning software free for 14 days

Free trial. No credit card. The hood cleaning service report and price list are ready on day one.

Start Your Free Trial