Two-way. Line-level. Per-visit dates.

Your invoices, payments, and taxes, automatically in QuickBooks.

Most field service platforms claim "QuickBooks integration" and what they mean is one-way push of a customer name and a total. Not CrewHub360. We push line items with quantities, unit prices, Job & PO numbers, the date the work was actually done, and the sales tax you charged. And when your bookkeeper records a check in QuickBooks, updates a customer, or voids something there, CrewHub360 follows.

Keep your books in Zoho Books? CrewHub360 syncs with Zoho Books too.

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Who this is for

Owners and accountants who hate double-entry

If you're paying a bookkeeper to retype your invoices into QuickBooks, or you're rekeying payments yourself, you're losing 3–4 hours a week per 100 invoices. CrewHub360 closes that loop with a real, line-level sync.

Accountants & bookkeepers Owners Office managers

Line-level invoice push (not just a total)

Every line on every invoice pushes to QBO with quantity, unit, unit price, the right item from your price book, a description that includes Job # and PO # if applicable, and the date the work was actually done. Your books reflect what actually happened in the field, not a single rolled-up total.

  • Per-line quantity, unit, price, and the right item from your price book
  • Descriptions include Job # and PO # so every line is traceable
  • The date the work was actually done (not just the invoice date)
  • For items not yet matched, choose to create them automatically or fall back to a default item
CrewHub360 invoice with line-level detail pushed to QuickBooks
Line-level invoice push — qty, unit, price, Job #, PO #, and the date the work was done

Sales tax that matches to the cent

Your accountant shouldn't have to recalculate tax you already charged. When a taxed invoice pushes, every line goes over marked taxable or not, with your QuickBooks tax code and the exact tax amount on the CrewHub360 invoice. No rounding drift between the invoice your customer paid and the one in your books.

  • Each line marked taxable or non-taxable
  • Your QuickBooks tax code, chosen once in settings
  • The same tax total CrewHub360 charged
  • Tax codes pulled from QuickBooks, no retyping
Taxed invoice lines push to QuickBooks with your tax code and the same tax total

Payments, credit memos, and bills, not just invoices

Sync isn't just invoices. Payments push with the matching payment method and Job-level reference. Credit memos for refunds and adjustments. Bills for vendor expenses. Price book items push with their categories. If a sync fails it retries on its own and never duplicates anything.

  • Payments with the matching payment method you set up
  • Credit memos for refunds (preserves audit trail)
  • Vendor bills push as expenses
  • Price book items land under the right category in QuickBooks
Two-way QuickBooks Online sync across customers, items, invoices, payments and more

Payments, customer edits, and voids in QuickBooks come back

When your bookkeeper records a payment in QuickBooks against an invoice that came from CrewHub360, say a check that came in the mail, it comes back into CrewHub360 within minutes and the invoice there shows it. When your accountant fixes a customer's company name, email, or phone, voids an invoice or payment, or issues a credit memo in QuickBooks, the matching CrewHub360 record updates on its own too. Every sync is logged so you can see exactly what happened, with timestamp, status, and error trail if applicable.

  • Payments recorded in QuickBooks come back against the right invoice
  • Customer contact changes, voids, and credit memos come back automatically
  • A payment that came from QuickBooks is never sent back as a duplicate
  • Every sync logged with status and any errors
  • Manually retry any sync from the sync history
Payments, customer edits, voids, and credit memos made in QuickBooks Online come back to CrewHub360
Pairs well with

Round out the back-office stack

Get paid faster

Stripe Connect direct billing. Payments routed to your account, with QBO sync on the same workflow.

Learn more →

Payroll & bonuses

Time entries, bonuses, and expense reports roll up into payroll periods, calculated and locked for you to review.

Learn more →

Zoho Books sync

On Zoho Books instead? Sent invoices and payments push there automatically, and payments recorded in Zoho Books come back.

Learn more →
FAQ

QuickBooks sync: common questions

What syncs to QuickBooks Online?

Customers, service items (with their categories), invoices, payments, credit memos, bills, and sales tax. Every sync is logged so you can see exactly what happened.

Is the sync bidirectional?

For payments and the records your accountant changes most, yes. CrewHub360 pushes everything to QBO. Coming back the other way: a payment recorded in QuickBooks against an invoice that came from CrewHub360 comes back into CrewHub360 and the invoice there shows it, within minutes, with an hourly check as a backstop. And when your accountant updates a customer's company name, email, or phone, voids or deletes an invoice or payment, or creates a credit memo in QuickBooks, CrewHub360 updates to match. Edits to an invoice's lines, totals, or dates stay in QuickBooks, so edit invoices in CrewHub360. Payments on invoices made only in QuickBooks stay there too, and a payment that also applies a credit memo is flagged in the sync log for you to record by hand.

How are taxes handled?

Each line on a taxed invoice goes over marked taxable or not, with the QuickBooks tax code you choose once in settings and the same tax amount CrewHub360 charged, so the two systems agree to the cent.

Do invoice line items push with descriptive detail?

Yes. Each line pushes with quantity, unit, price, the Job # and PO # if applicable, and the date the work was actually done. No more generic 'labor' or 'materials' lines — your accountant sees exactly what was billed and when it happened.

How are payment methods mapped?

There's a simple setup step for matching your CrewHub360 payment methods to your QuickBooks payment methods. When a payment posts to QBO, the matching payment method is attached automatically.

What happens if a sync fails?

Every sync is logged so you can see exactly what happened. If a sync fails it retries on its own and never duplicates anything. You can view sync history per record and manually retry whenever you like.

My books are in Zoho Books. Does CrewHub360 work with that?

Yes. Connect Zoho Books instead of QuickBooks Online: sent invoices and payments push to Zoho Books automatically, line by line, and payments you record in Zoho Books come back into CrewHub360. One accounting connection per account. See Zoho Books sync for the details.

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